14 ways to avoid children's birthday party entertainment disasters

14 Questions to consider to ensure you don’t get ripped off and that you give a party your child and their friends will absolutely love!

Birthdays are a really special time and there is nothing as important or special than your own child’s birthday. Here at The Creation Station we have been privileged to share over 10,000 special days and help celebrate amazing children across the UK and in Southern Ireland since 2002.

We’ve put together 14 questions for you to consider so that the party truly inspires your child and friends and works for you, your family and your budget


1. What is the best time to have a party?

Try to have the party around the usual time children eat, so around 11am to 1pm or 3pm – 5pm. This way all that lovely party food is more likely to be fully enjoyed and not wasted.

2. Is it better to have the party in the morning or afternoon? 

If you have a young child an earlier party can work much better. Late afternoon parties can often mean your child has to have to wait all day for their big party. This can leave them feeling very tired and overwhelmed when the party does eventually start.

3. Should I hire a hall or have the party at home?

For under 5 years olds – The parents tend to stay for these parties, which is lovely as you can get to know them a bit better, but it can make it a bit of a tight squeeze in your house. So it might work better to hire a local hall.

4. What sort of venue/ hall is best?

Try to pick a venue that has parking so you can load and unload easily and so your guests can be safely dropped off and picked up. It is worth putting balloons outside your venue so that people know where the party is. At Creation Station we have ran over 10,000 parties and run hundreds of classes so we have a pretty good idea about venues and will be happy to help with ideas.

969031_505974532791717_413873338_n5. How many helpers do I need?

With a party entertainer you won’t need to be there to entertain the children, but for an under 5 year old party, where the parents tend to stay, you will need to make all the parents cups of tea and coffee. It’s worth having some family members or friends to help with looking after the adults!

For parties for over 5 year olds, the parent tends to drop the child off. You may need to comfort any children who get upset or need extra attention.

Do ask for peoples contact details in case of an emergency, just so you are not left with a very distressed child that you don’t know and you can’t contact their parents. Also, if you are left with a child that isn’t yours at the end of the party you can contact the parent / carer to see if everything is ok and when they are coming to collect – They may have got delayed!

Your Creation Station arty party entertainer has a pre-printed sheet for you so it’s easy for you to collect these contact details at the beginning of the party.

6. How many children should I book the party for as I don’t know who can attend?

If you have an ideas of the size of party i.e. 10 or the whole class, this is a good guide to go on. Check with your party entertainer how many you will be charged for. As you can never guarantee how many children will attend at Creation Station we have ‘bands of numbers’ so you know what the cost will be for example 1-10 children, 10-15 children etc. - Your local party entertainer will be able to give you more details. You can also choose your party based on your budget with different fun art & crafts activity packages to choose from including; ‘Cool’, ‘Brilliant’ and ‘Awesome’

7. What about Safety?

Do check your party entertainer is DBS checked, this used to be called CRB checked. Do bring along a first aid box - you never know when an over excited child can slip and cut themselves. The Creation Station arty party entertainers are DBS checked, first aid trained and have their own first aid kit as well in a case of emergencies.

8. What information do I need from the parents?

It’s useful to check for any allergies and if it’s sunny bring some sun screen and ask the parents if they are happy for this to be used, or for older children you can ask them to bring their own.

9. How should the room be set up?

Thank you Creation Station Thank You cards available

Most halls have trestle tables and chairs, so you can use these for the party food. Your party entertainer may need tables, and they will advise on the best layout for the room. If it’s nice weather and there is an outdoor space, you can move the party outdoors.

It’s a good idea to have a ‘presents’ table. If you are thinking of sending out thanks you cards, make a note of who the presents are from – it’s very hard to remember what everyone gave afterwards! Your Creation Station party entertainer can provide you with thank you cards to give out if you would like them.

10. What about sharing photos of the party on facebook?

Before you post on Facebook, just ask the other parents is that OK- it’s important that every child is treated with respect at the party and not everyone wants photos on Facebook.

party invite 3 Creation Station Party Invites included

11. How do I know which party entertainer to book?

Professional party entertainers do this for a living and can take all the hassle and stress out of the day for you. Our entertainers are DBS checked and to save you extra time and hassle, your they will provide you with invites and thank you cards.

10. What should I put in the party bags?

Typically they are filled with small toys and sweets, and can take a lot of time beforehand, so try to keep it simple. Some party entertainers will supply goody bags so it’s worth checking before you make your own up. The Creation Station goody bags are supplied and filled with the amazing artworks that each child creates, providing a long lasting treasured memory of your child’s special day.

matt austin 19 Party Bags included to carry away all of their amazing creations

13. What activities will your child enjoy and if you are having a mix of girls and boys and different ages, what will work best?

Have a think if the activities you are planning will suit the mixed group. The Creation Station arty parties are tailored around your child’s likes and work really well with mixed aged groups and for girls and boys too. A good ‘Top Tip’ is don’t overwhelm the children, if you book too many activities the children can just run around in a frenzy.

matt austin 13 All activities suitable for boys and girls and adaptable for 1-11 year olds


14. How far in advance should I book?

Your child’s birthday date isn’t going to change so if you know you want to provide a party for them, do book in advance and it’s worth checking reviews. We typically have booking 6- 8 months in advance to ensure the availability.

You can see some of the hundreds of reviews on our Enjoy Creative Fun Blog and our website.

Do remember, the most important thing about a child’s birthday is of course, them and your love for them.

If we can help you make their day even more special we would love to help.

Here’s the details of our how to find your local Creation Station for more information on parties in your area.

Here’s to inspiring futures

sarahs signature

>>> Find out what happens at a Creation Station arty party!


What people say

Excellent 4.8/5

6718 reviews on Trustpilot

* * * * *
26th May

My daughter loves the sessions with…

My daughter loves the sessions with vicky and looks forward to them each week.

* * * * *
24th May

The live online creative class

The live online creative class is not only fun, relaxed and educational it has also given my girls something to look forward to weekly and a masterpiece or three to show and be proud of afterward. Both my girls have taken the techniques used from the classes to create more art through out the week. I would highly recommend the Creation Station live online classes. *****

* * * * *
23rd May

Great club!!

my daughter loves vicky and loves doing create club. vicky goes out of her way to make sure the children get the best experience. we missed a session but vicky took the time to do a one to one session so my daughter didn’t miss out. Thank you Vicky ?

* * * * *
22nd May

We find Creation station brilliant

We find Creation station brilliant! A wide range of activities using all kinds of materials (all supplied to!) with a different theme each week. Very entertaining for my 6 year old to let their creative side shine! The host is very friendly and always patient with the children. The sessions usually last for around 12 weeks so great value for an after school club! My little one always looks forward to it! We are currently attending online creation station during lockdown and it’s fantastic! All Materials supplied to our door with super easy instructions to follow (all organised by our fantastic host Jude) It’s kept our routine which is very important for little people. We love it!!

* * * * *
22nd May

Vicky is absolutely amazing with the…

Vicky is absolutely amazing with the kids, she make it really fun and keeps them engaged through out, she also lets me join a little before if needed So that I am not late for my work meetings. My daughter loves create club and can’t wait for the next session. I think it’s lovely Vicky has kept it going for the kids through these difficult times, I am very thankful as it keeps my daughter occupied being the only child and whilst I’m at work. Thank you Vicky ?

* * * * *
22nd May

I love the classes Vicky runs

I love the classes Vicky runs. They are always very creative and my daughter loves them. It's brilliant that she has been able to keep it up during the lockdown too.

* * * * *
22nd May

I order these letters quite regularly…good price, speedy delivery.

I order these letters quite regularly but noticed they had gone up in price from last time, so I looked directly at your site. I was surprised to see that to purchase directly from you was cheaper, so that it what I did. The speed of delivery was excellent and I will always come straight to you in future for my craft supplies.

* * * * *
21st May

Lisa from the Bournemouth /…

Lisa from the Bournemouth / Christchurch group is brilliant. We've attended some of her classes and doing them live on Facebook now. The classes are great for my 3 1/2 year old. We all join in. Learning through play is the way forward

* * * * *
21st May


Absolutely fantastic class really enjoyed the crafts kept my 4year old and 2 year old entertained. Worked well on zoom during current climate Thank you Eleanor

* * * * *
21st May

Lyn is the most amazing teacher ,her…

Lyn is the most amazing teacher ,her skills and knowledge are outstanding, she really engaged the children and is a wealth of knowledge also teaching me different things too and what I can do to help both my girls along. I would recommend her to anyone and creation station is fantastic